Job Board

October 27, 2017

Dwell Design Studio | Construction Administration Assistant |Alpharetta, GA

Dwell Design Studio is a dynamic Architecture, Interiors and Planning firm with offices in Alpharetta, GA and McLean, VA. Our firm’s primary project types include Residential, Retail and Commercial Office, ranging from custom Single Family to Multi-family low-rise, mid-rise, high-rise, urban-infill, mixed-use, and market rate senior, student and affordable housing. Our focus is to provide exceptional client service by understanding the target market, providing quality design documents, and designing environmentally friendly projects within established budgets and aggressive schedules.

We are experiencing continued growth, and have identified the need for a Construction Administration Assistant in our Alpharetta office to handle administrative tasks for our six-person Construction Administration team.  The ideal candidate will have the ability to ensure that nothing falls through the cracks while maintaining a positive attitude.  The candidate must be organized, deadline and solutions-oriented; communicate effectively to a variety of audiences; and to be able to maintain positive working relationships. The individual must be a self-starter who can demonstrate initiative and work independently with limited supervision.

Essential Duties

  • Provide administrative support to the Construction Administration team and serve as their consultant, internal team, contractor, and client liaison as needed.
  • Coordinate and manage project construction files for each project, including project manuals, drawings, logs, payment applications, construction correspondence, and other project related administration.
  • Assist with preparing and issuing RFI Responses, Submittals, Payment applications, and project progress updates as well as coordinate timely Consultant reviews and responses.
  • Participate in the development and implementation of project reporting systems and process all final documents for project close-out.
  • Work collaboratively with the rest of the administrative team and serve as a back-up when necessary.

Requirements

  • Minimum of an Associate’s Degree with 2-5 years of relevant experience; Previous experience in the construction industry with a solid understanding of construction terminology is required.
  • Strong organizational, computer, quantitative, and problem-solving skills; Proficiency in Microsoft Office software suite. Ability to learn and use Construction Management software.
  • Strong organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
  • Demonstrated ability to determine needs, juggle multiple assignments and achieve results without close supervision.
  • Superior verbal and written communication skills.

We invite you to explore our website www.dwelldesignstudio.com to see who we are and what we do.  If you are interested in joining our team, please send a cover letter and resume to resumes@dwelldesignstudio.com.  Subject line should include:  Last Name, CA Assistant.

We offer competitive compensation packages that include medical, dental; life insurance, short- and long-term disability insurance; 401(k); and more.

October 3, 2017

GSB Architects & Interiors, Inc. | Office Manager/Book Keeper | Atlanta, GA

About GSB Architects & Interiors, Inc.:

GSB is an award-winning Atlanta, GA based architectural and interior design firm. Our team is comprised of highly qualified architects and interior designers, and a highly qualified group of professionals providing services on all phases of projects, including furniture procurement, from inception of ideas to the built environment.

Job Type:

  • Full-Time

 Required education:

  • Bachelor’s Degree

Required experience:

  • of 10 years of Executive Level experience in the Architecture, Engineering, Construction and/or Interior Design Industry.
  • Must have experience focusing on accounts receivables

Job Responsibilities:

  • Assisting with general office duties including organizing and maintaining files, and other day-to-day operations needed
  • Manage accounts receivables
  • Assist with Project Invoicing and Proposals

 Job Requirements:

  • Must be very organized and detail oriented
  • Ability to multi-task and set deadlines for completing time sensitive duties
  • Strong Communications Skills

 Software skills needed:

  • Microsoft Office Professional
  • QuickBooks
  • Outlook

Email resumes to info@gsbarchitects.com.

Website: www.gsbarchitects.com

September 7, 2017

Lord Aeck Sargent | Office Administrator | Chapel Hill, NC

Lord Aeck Sargent’s Chapel Hill, NC office is looking for a highly motivated full-time Office

Administrator with excellent communications skills who is able to work well with people at all

levels of the firm.

In addition to the requirements listed below, experience with Deltek or equivalent CRM software

is desired. Experience with Photoshop, InDesign, and/or Revit would be advantageous as well.

Minimum Requirements

  • 6+ years of administrative support experience required
  • Ability to work with a variety of personnel at all levels
  • Must be a positive team player; possess flexibility under competing time requirements and changing deadlines
  • Excellent focus, self-motivation, and a good sense of priorities
  • Must be versatile and multi-task oriented, self-directed, and able to handle details accurately
  • Flexible under time restraints and changing deadlines
  • Computer literate with a “Can Do” approach to different and diverse software packages including: Word, Excel, Outlook, and PowerPoint
  • High level of organizational skills and communication skills
  • Excellent writing skills
  • IT/Video equipment experience a plus

Desired Personality Traits

  • Detail-oriented, methodical, meticulous, process-oriented, yet open to change and
  • motivated by innovation
  • Great collaborator and communicator – excellent verbal and written skills are important
  • Ambitious self-starter with get-it-done attitude who strives for results and performs well under pressure
  • Career Oriented
  • Good sense of humor
  • Responsibilities include, but are not limited to:
  • Construction Administration: change orders, RFI’s, submittals, RFP’s
  • Compile and distribute specifications
  • Assist with preparation of contracts, report production and editing
  • Prepare expense reports
  • Assist in preparation of marketing materials
  • Input of programming information into database
  • Preparation of program documents
  • Upkeep of detailed project information & input into Newforma
  • Assist in preparation for meetings
  • General administrative duties, including front desk assistance
  • Coordinate internal vendor presentations & internal training seminars
  • Assist with updating and maintaining office library
  • Keep communal areas client ready (i.e. conference room, kitchen)
  • Maintain offices supplies
  • Coordination with IT on NC Chapel Hill technical maintenance & updates
  • Upkeep of contact database and archiving of project data

At Lord Aeck Sargent, we strive to make a positive difference in the built environment. Our

mission is to provide innovative, responsive design – coupled with cutting-edge technological

expertise and exceptional service – to our clients. As an award-winning architectural firm, we

strive to maintain the high standard of excellence our clients have come to expect of us. To do

this we rely heavily upon, and invest significantly in, the success of our employees. Across our

practice areas and five offices, we promote a collaborative, diverse environment that is at once

challenging, stimulating, supportive, and fun.

Lord Aeck Sargent offers competitive salaries and strong personal and professional benefit

packages including:

Personal Benefits

Medical, Prescription & Discount Vision Coverage

Dental Insurance

Dependent/Child Care Spending Accounts

Medical Spending Accounts

401(k) with Company Match

Short Term and Long Term Disability Insurance

Life Insurance (Employee and Family)

Holidays

Paid Personal Leave

Professional Benefits

Internal and External Continuing Education Opportunities

Professional Memberships Reimbursement

Building Product Lunches

Project Site Tours

Company Wide Social Gatherings

Lord Aeck Sargent is an Equal Opportunity Employer committed to Affirmative Action.

Attention Applicants: If you are an individual with a disability and require a reasonable

accommodation to complete any part of the application process, please let us know. Likewise, if

you are limited in the ability to access or use this online application process and need an

alternative method for applying, we will determine an alternate way for you to apply. Please

contact bshorthouse@lordaecksargent.com or Beth Shorthouse at 404-253-1488 for assistance

with an accommodation.

Please upload all resumes to the Careers web page at www.lordaecksargent.com

July 6, 2017

Eberly and Associates| Accounts Payable/Receivable Clerk | Atlanta, GA

Reports to: Accounting Manager

Responsible for: The daily processing and payment of vendor invoices; daily receipt and posting of

cash received; daily set up of new vendors; maintaining accounting software integrity; and assisting the

Accounting Manager as needed.

Function: Accounts Payable

Receive, review, and verify payables for entry into Vision

Accurately code and enter invoices into Vision for job costing or general overhead expense

Establish due dates and take discounts when available

Research vendor invoice discrepancies; answer vendor calls

Prepare and review cash requirements and process weekly check run for vendor invoices

Monitor sub consultant invoices outstanding and release payments to sub consultants when

client invoices are paid

Copy project related vendor invoice charges for back up to reimbursable billing

Maintain accurate vendor data base and FEIN information (W-9)

Prepare, verify and mail 1099 misc. tax forms at year end

Maintain working files for accounts payable vendor files

Function: Accounts Receivable

Make follow up calls / emails on outstanding invoices

Print and mail monthly A/R statements

Conduct monthly A/R meeting will all Project Managers

Daily receive all incoming checks, code to correct project, prepare deposit, post cash receipts,

and make bank deposits

Receive and process requests for Certificate of Liability Insurance for clients

Qualifications:

Bachelor’s degree in Accounting or four years of professional accounting experience

Familiar with general accounting concepts, practices & procedures

Working knowledge of MS Office including MS Word, Excel, and Outlook

Deltek Vision experience preferred, but not required

Strong attention to detail and organization

Strong written and verbal communication skills

Works well under pressure

For consideration, please email resume and salary requirements to amohammed@eberly.net

July 6, 2017

Long Engineering| Project Accountant | Atlanta, GA

 Ranked as #24 for the Zweig Group 2017 Top 100 Hot Firms, Long Engineering, Inc., located in the Cumberland Mall area of Atlanta, is seeking an enthusiastic, organized, and motivated Project Accountant.  We provide civil engineering, land surveying, transportation engineering, bridge design, construction engineering and inspection and subsurface utility engineering.  This position will work report to the Business Manager and will work closely with firm principals and project managers.

RESPONSIBILITIES

  • Project accounting and reconciliation
  • Accounts Payable, Accounts Receivable, and collection calls
  • Project setup, billing terms and contract management
  • Management of sub-consultants and relevant contracts
  • Invoice preparation and coordination with Project Managers
  • Timesheet and expense processing
  • Other duties as needed

EXPERIENCE

  • Bachelor’s Degree in accounting or four years of professional accounting experience
  • Understanding of generally accepted accounting principles
  • Intermediate to advanced skills in Microsoft Office suite
  • High level of attention to detail and ability to multi-task
  • Ability to work independently and prioritize a variety of tasks, working under tight deadlines
  • Critical thinking and problem-solving skills
  • Excellent written and verbal communication skills, communicating effectively with employees and clients
  • Experience with project-based accounting for the Architecture/Engineering/Construction Industry
  • Experience working with Deltek Vision is a plus

LONG offers a comprehensive benefits package to its employees including: paid time off, medical, dental, life, disability, vision and a 401(k) retirement account. To apply for this position send your resume to dbutterworth@longeng.com.

June 14, 2017

GSB Architects & Interiors, Inc. | Assistant Architectural Designer | Atlanta, GA

About GSB Architects & Interiors, Inc.:

GSB is an award-winning Atlanta, GA based architectural and interior design firm. Our team is comprised of highly qualified architects and interior designers, and a highly qualified group of professionals providing services on all phases of projects, including furniture procurement, from inception of ideas to the built environment.

Job Type:

  • Full-Time

Experience Level:

  • Entry-Level

Required experience:

  • 1 year minimum experience

 Required education:

  • Bachelor’s Degree

 Desired Qualifications:

  • Knowledge of commercial building codes
  • Strong leadership and communication skills
  • Ability to work in a fast paced and collaborative environment
  • High attention to detail
  • Ability to create and develop detailed digital models. Rendering capabilities a plus.

 Software skills needed:

  • Proficient in Microsoft Office, Adobe Software
  • AutoCAD 2016
  • Revit
  • Sketch-Up

Email resumes to info@gsbarchitects.com.

Website: www.gsbarchitects.com

 

 

June 14, 2017

GSB Architects & Interiors, Inc. | Architectural Designer I | Atlanta, GA

About GSB Architects & Interiors, Inc.:

GSB is an award-winning Atlanta, GA based architectural and interior design firm. Our team is comprised of highly qualified architects and interior designers, and a highly qualified group of professionals providing services on all phases of projects, including furniture procurement, from inception of ideas to the built environment.

Job Type:

  • Full-Time

Experience Level:

  • Mid-Level

Required experience:

  • 5 years minimum experience

 Required education:

  • Bachelor’s Degree

Required license or certification:

  • Licensed
  • NCARB, or NCIDQ, certified
  • LEED or LEED Certified within 12 months

 Desired Qualifications:

  • Proficiency in architectural detailing, knowledge of commercial building standards, and experience with zoning/building codes required.
  • Strong leadership and communication skills
  • Ability to work in a fast paced and collaborative environment
  • High attention to detail
  • Ability to create and develop detailed digital models. Rendering capabilities required.

 Software skills needed:

  • Proficient in Microsoft Office, Adobe Software
  • AutoCAD 2016
  • Revit
  • Sketch-Up

Email resumes to info@gsbarchitects.com.

Website: www.gsbarchitects.com

 

June 14, 2017

GSB Architects & Interiors, Inc. | Project Manager | Atlanta, GA

About GSB Architects & Interiors, Inc.:

GSB is an award-winning Atlanta, GA based architectural and interior design firm. Our team is comprised of highly qualified architects and interior designers, and a highly qualified group of professionals providing services on all phases of projects, including furniture procurement, from inception of ideas to the built environment.

Job Type:

  • Full-Time

Experience Level:

  • Senior Level

Required experience:

  • 10 years minimum experience, with the past 8 years in the capacity of a Project Architect

 Required education:

  • Bachelor’s Degree

Required license or certification:

  • Licensed
  • NCARB certified or capable of becoming
  • LEED or LEED Certified within 12 months

 Job Responsibilities:

  • Responsible for organizing and coordinating project team assignments
  • Responsible for planning, developing, and executing constructions documentation
  • Direct and coordinate production of design development and construction documents
  • Perform construction administration duties
  • Execute applicable agency review analysis (zoning, life-safety, etc.)
  • Establish a task schedule, and other components of the work plan, with Project Manager
  • Work with engineering consultants through schematic and design development phases

Desired Qualifications:

  • Proficiency in architectural detailing, knowledge of commercial building standards, and experience with zoning/building codes required.
  • Strong organizational skills for managing project schedules and tracking and be able to meet aggressive deadlines
  • Strong leadership and communication skills
  • Ability to work in a fast paced and collaborative environment
  • High attention to detail

 Software skills needed:

  • Proficient in Microsoft Office and Adobe
  • AutoCAD 2016
  • Revit
  • Sketch-Up
  • Rendering Software Knowledge a Plus

Email resumes to info@gsbarchitects.com.

Website: www.gsbarchitects.com

 

June 14, 2017

GSB Architects & Interiors, Inc. | Office Manager/Book Keeper | Atlanta, GA

About GSB Architects & Interiors, Inc.:

GSB is an award-winning Atlanta, GA based architectural and interior design firm. Our team is comprised of highly qualified architects and interior designers, and a highly qualified group of professionals providing services on all phases of projects, including furniture procurement, from inception of ideas to the built environment.

Job Type:

  • Full-Time

 Required education:

  • Bachelor’s Degree

Required experience:

  • of 5 years of Executive Level experience in the Architecture and/or Interior Design Industry as an Office Manager.
  • Must have experience focusing on accounts receivables

Job Responsibilities:

  • Assisting with general office duties including answering the phone, greeting visitors, organizing and maintaining files, and other day-to-day operations needed
  • Manage accounts receivables
  • Assist with Project Invoicing and Proposals

 Job Requirements:

  • Must be very organized and detail oriented
  • Ability to multi-task and set deadlines for completing time sensitive duties
  • Strong Communications Skills

 Software skills needed:

  • Microsoft Office Professional
  • QuickBooks
  • Outlook

Email resumes to info@gsbarchitects.com.

Website: www.gsbarchitects.com

 

May 9, 2017

Uzun | Accounting Assistant | Atlanta, Georgia

Atlanta based engineering firm with 80 employees has an immediate opening for an Accounting Assistant to assist with daily accounting operations.  Position will report to the Controller.

Responsibilities

  • Accounts Payable: invoice coding, data entry, document management, vendor inquires
  • Accounts Receivable Collections: sending monthly statements to clients, inquiry responses and maintaining log of activities
  • Expense Report coding and reconciliation
  • Reconciliation of corporate credit cards
  • Request and process W-9 forms
  • Maintain accounting documents in electronic and paper forms
  • Assist Controller with Client and Project database management

Job Requirements

  • Minimum Associates Degree and 2 years related experience.
  • Excellent computer skills with Excel, Bluebeam, Microsoft Word, and accounting software (Deltek Vision experience a plus, but not required)
  • Positive, enthusiastic, self-motivated, detail oriented and reliable
  • Ability to work independently as well as with Controller and other team members
  • Excellent written and verbal communication skills

Benefits

  • Health, Dental, Vision and Disability insurance
  • Holidays and paid time off
  • 401K with discretionary company match
  • Salary is based on experience and qualifications

Send resumes to resumes@uzuncase.com

 

April 18, 2017

Intertek PSI | Business Development Associate | Kennesaw, Georgia

Job Description

PSI, an Intertek Company, has an opportunity for someone with solid administrative skills and background looking to advance both skills and career to the next level based in our Kennesaw, Georgia office.

Responsibilities

● understand and use effective research methodologies to identify and qualify potential clients and project leads

● monitor and maintain information on research results, and communicate to Operations Management

● schedule appointments for business development activities, coordinating with Operations and Business Development Managers

● maintain Business Development activities calendar

● work as a team with Business Development and Operations staff to support all areas of the PSI Sales Process

● support for proposal and qualification process

Skills

● research, telemarketing, communication, and organization skills

● agreeable, ability to work independently and as a team

● excellent written and grammar skills

● proficient in Microsoft Office

● Associates Degree and/or 1-3 years A/E/C experience preferred

PSI is a Drug-Free Workplace. As a condition of employment, new hires and rehires are required to take and pass a pre-employment drug test and driver’s license evaluation. Following proper safety guidelines is part of what makes PSI’s operation successful and you will be expected to follow PSI’s established safety policies and procedures.

Please send resume to Elizabeth Noakes at elizabeth.noakes@psiusa.com.

PSI is proud to be an Equal Opportunity Employer EOE M/F/D/V

April 10, 2017

Pond | Marketing Coordinator | Jacksonville, FL

If You Are A Talented Marketing Professional, We Want To Meet You! Pond & Company, founded in 1965, is a progressive, multi-disciplinary architecture and engineering consulting firm headquartered in Norcross, Georgia. We are currently seeking a mid-level marketing coordinator for our rapidly expanding Jacksonville, FL office. For over 50 years Pond has provided architecture, engineering, planning and construction management solutions to government, corporate and private sector clients across the nation and around the world. We have built a solid reputation in the industry for excellence and client satisfaction and take great pride in delivering quality projects based upon our extensive experience, dedicated professionals, rigorous QA/QC programs, expert design services and complete project management solutions. Pond is nationally ranked for its dedication and employee excellence:

• Top Ten – Multidiscipline A/E Firms, ZweigWhite “Best Firms to Work For”

• Top Twenty – medium-sized firms in Atlanta Business Chronicle’s “Best Places to Work”

• Top Ten – Jacksonville Business Journal “Number 6 in Architectural Firms”

• Recognized as a Patriotic Employer by the US Department of Defense

Strengthen Your Career Today.

Pond’s Marketing Department is a collaborative, team-oriented group of professionals who provide quality marketing and communication services for multiple market sectors. The selected candidate will be a key proposal leader and corporate communications specialist working closely with the marketing leaders, firm’s principals, and technical staff to develop quality proposals and marketing/communication pieces. Responsibilities include:

• Leadership and coordination of RFP/RFQ/SOQ responses

• Development of client presentations • Development of corporate digital communication and public relations pieces

• Development of tradeshow and convention collateral

• Attendance at tradeshows as appropriate

• Updates to social media platforms and website

• Procurement and management of promotion & convention items • Maintenance of the firm’s content management database

You will work with multiple group representatives (both in-house and out-of-house) to strategize, manage and develop award-winning marketing communication pieces. You will be responsible for the total coordination and layout of all proposal materials including coordination of graphics, text, photos and required forms. You will also be responsible for public relations, internal/external communications, and other marketing efforts as needed.

Interested? We are looking for a creative mid-level Marketing/Communications Coordinator with a Bachelor’s degree in Marketing, Journalism, or a related field, and a minimum 3-5 years of marketing proposal experience in an A/E/C firm, including a working knowledge of the SF330 format. The chosen candidate must be a self-starter, have a complete understanding of the proposal process, and experience developing multi-media internal and external communications. Strong writing, editing, layout, organizational, and time management skills required. Thorough working knowledge and proficiency in In-design, Microsoft Word, PowerPoint, Adobe Creative Suite, and various social media platforms (e.g., Linkedln, Facebook, Twitter, etc.) required. Experience with website design/programming, SEO and Deltek Vision CRM module a plus.

Some Benefits of Employment at Pond & Company

• Health, Dental, Life, Vision • 401 k-lmmediate Vesting • Roth 401 k Option • Flexible Spending Account • Paid Short & Long Term Disability • Business Casual Environment• Flexible Work Scheduling • Education/Career Development Assistance • Fitness Facility Membership Reimbursement • Optional Life and Health Insurance Additions • Company-Wide Team Building & Social Events

How to Apply

Email your resume and samples of your work (via .pdf) to Human Resources at hr@pondco.com. We are always looking for driven professionals of all disciplines to join our fast growing company. For more information on our services, clientele or employment opportunities, visit our website at www.pondco.com. EOE/AA.

 

April 10, 2017

Pond | Project Coordinator | Peachtree Corners, GA

Pond, an ENR 500 company headquartered in Peachtree Corners, GA, is looking for a dedicated proposal/project coordinator to promote our Constructors program. As part of the marketing team, the selected candidate will lead proposal kickoff meetings, strategize with Principals to prepare qualification responses, and keep marketing media and information updated. Most of all, we are looking for a team player who has a passion for being the best.

Why Consider Pond?
Pond thrives on its collaborative team, which provides all facets of marketing and communications; from in-house strategic planning, to collateral materials development, creative writing, multi-media, presentation & proposal management.

Minimum Requirements for Candidates:

• A minimum of 3 years of experience in an A/E/C environment

• Bachelor’s degree in Marketing, Communications or related field

• Experience in the preparation of RFP I RFQI SOQ Qualification packages

• Must be a self-starter and able to thrive in a team environment

• Strong writing, proofing and editing skills; attention to detail

• Proactive: Must have the ability to motivate and manage internal clients

• Experience in Microsoft Office Programs (Outlook, Word, PowerPoint and Excel)

About Pond:

Founded in 1965, Pond has steadily grown into the 3rd largest A/E firm in Atlanta and has risen to #274 on ENR’s Top 500 Design Firms list. Pond has grown into a strong practice by providing architecture, engineering, planning and construction management solutions to corporate, private sector and governmental clients through our twenty offices across the nation and around the world. Qualified candidates should submit their applications to Pond’s online career center at www.careers.pondco.com. Or, email your resume to hr@pondco.com. Thank you for considering Pond to grow your career!

October 20, 2016

Uzun+Case | Accounting Assistant | Atlanta

Atlanta based engineering firm with 80 employees has an immediate opening for an Accounting Assistant to assist with daily accounting operations.  Position will report to the Controller.

Responsibilities

  • Accounts Payable: invoice coding, data entry, document management, vendor inquires
  • Accounts Receivable Collections: sending monthly statements to clients, inquiry responses and maintaining log of activities
  • Expense Report coding and reconciliation
  • Reconciliation of corporate credit cards
  • Request and process W-9 forms
  • Maintain accounting documents in electronic and paper forms
  • Assist Controller with Client and Project database management

Job Requirements

  • Minimum Associates Degree and 2 years related experience.
  • Excellent computer skills with Excel, Bluebeam, Microsoft Word, and accounting software (Deltek Vision experience a plus, but not required)
  • Positive, enthusiastic, self-motivated, detail oriented and reliable
  • Ability to work independently as well as with Controller and other team members
  • Excellent written and verbal communication skills

Benefits

  • Health, Dental, Vision and Disability insurance
  • Holidays and paid time off
  • 401K with discretionary company match
  • Salary is based on experience and qualifications

Send resumes to resumes@uzuncase.com

 

October 27, 2016

Rabun Architect | Office Manager/Administrative Assistant | Atlanta

We are currently looking for an office manager/ admin assistant for our 20 person architecture firm located in downtown Atlanta.

This admin’s duties are as follows:

– Greet visitors coming off the elevator
– Answer the telephone, transfer calls, and take messages.
– Receive and distribute the mail, courier, UPS, and FedEx packages.
– Keep track of office supplies and order new supplies as needed.
– Type letters and assist with proposals
– Assist with project invoicing (through Microsoft Excel)
– Track man-hours and project time (through Microsoft Excel and timesheet software)
– Assist with organizing lunch-n-learn presentations from vendors and product manufacturers
– Assist with organizing in-house client and consultant meetings.
– Manage financial office accounting through Quickbooks
• Writing checks to consultants
• Paying Bills
• Tracking Amex accounts
• Coordinating with our accountant
– Maintain personnel files

Other tasks (good but not required):
• Scan drawings into PDFs
• Help with marketing
• Work in Photoshop and Bluebeam to edit images and PDFs

This is a full time salary position. Hours are 8:30 to 5:30 Monday thru Friday with no required overtime.
Benefits include:
– Health Insurance
– 401K (no matching)
– 15 Paid Vacation Days Per Year
– 9 Paid Holiday Per Year
– Parking or MARTA

Contact:
Dana W. Rector, AIA
rector@rabunarchitects.com

 

September 21, 2016

Spencer Bristol Engineering, Inc.| Marketing/Administrative Assistant | Norcross

We are a thriving, well established engineering firm looking for a creative, organized person to round out our office Admin team. This position is primarily responsible for marketing support, but our department works as a team that pitches in to help each other when things needs to get done. The right person for the job is a well rounded office professional with great creative skills who also enjoys a job that touches on almost all parts of our business. In addition to creativity and graphics art skills, you will need great people skills, be customer service oriented, be organized and reliable, and ready to learn a multitude of functions that are essential to our company running smoothly.

The candidate will be responsible for:

  • Designing and writing marketing collateral
  • Managing the proposal process, including coordinating the collection of project specific information and developing proposal content and other requirements to meet established guidelines and target dates
  • Assisting in presentations for RFQ/RFPs and be responsible for the final proposal product
  • Maintaining our marketing database including maintenance of opportunities, projects, clients and contacts
  • Assisting with coordinating events such as tradeshow exhibits, employee retreats, and other events
  • Editing and formatting project Specifications as needed
  • Assisting with general office duties such as organizing and maintaining files, helping answer phones, purchasing supplies, occasionally assisting with accounting tasks, and whatever else our department needs to get done to support the engineering group

An ideal candidate has:

  • Strong writing and graphics art skills
  • A degree in marketing, journalism, communications, or a related field
  • Three years of marketing and/or proposal development experience preferred
  • Proficiency in Microsoft Word, PowerPoint and Excel, along with strong knowledge and expertise working in the Adobe Creative Suite (Photoshop, Illustrator, and InDesign)
  • An ability to handle multiple tasks, often with competing deadlines, simultaneously
  • A ‘can do’ attitude and a passion for quality in his/her work products

Please forward your resume and salary requirements to SusanM@spencerbristol.com for consideration. We hold all resumes in strict confidence.

 

July 20, 2016

Sykes Consulting, Inc.| Part-Time Administrative Assistant | Atlanta

Sykes Consulting, Inc. is a Structural Engineering Design firm with about 10 employees, located in Midtown in the Colony Square building. We are looking for a part-time administrative assistant to work under and assist the office manager.

Duties will include:

  • Filing
  • Scheduling conference rooms for meetings
  • Ordering catered lunches when needed
  • Checking mail
  • Ordering office supplies

No experience necessary but need to be able to take direction and execute task given. Knowledge of Microsoft Office Suite.

Please contact Kimberly Mays at 678-249-7176 if you have any questions. Resumes and inquires can be sent to kmays@sykes-consulting.com

 

 

July 8, 2016

BRPH | Project Administrator/Coordinator | Atlanta
2727 Paces Ferry Road | Building One, Suite 1800 | Atlanta, GA 30339

About the Company:

BRPH is an international architecture and engineering design and construction services firm and has been providing comprehensive and fully integrated services to our clients for 50 years. BRPH is recognized as a leader in planning, design, engineering, and construction of a wide range of project types including aviation, aerospace, federal, commercial/industrial and education/institutional. Through this experience, BRPH has become recognized for the ability to design highly specialized one-of-a-kind facilities and formulate new and innovative design solutions to meet the needs of its clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Works closely with assigned Project Manager in an Architecture and Engineering environment and project teams on all assigned projects to satisfy administrative requirements. Obtains knowledge of project contractual requirements and follows through to ensure compliance. Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable.
  • Supports and assists Project Managers in preparing and maintaining the monthly financial status reports. Keeps abreast of project budget status and provides reports to Project Manager and team members as required.
  • Prepares and maintains assigned Project Manager’s Project book, when required. Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager’s area.
  • Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.
  • Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines.
  • Prepares project requisitions for new projects.
  • Prepares P.O. requests for sub-consultants.
  • Sets up and maintains project team and project center administration in Newforma.
  • Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival.
  • Sets up and maintains Project Schedules on all assigned Project Manager’s projects.
  • Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc.
  • Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.
  • Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.
  • Handles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.
  • General office duties include, but are not be limited to:
    • DELIVERIES: All deliveries other than mail, (i.e., UPS, Federal Express, etc.) go to assigned Project Manager’s Administrator.
    • COPYING AND SCANNING: Assigned Project Manager’s Administrator to copy and/or scan all required documents.
  • WORD PROCESSING: Produces letters, memos and correspondence on project topics such as legal description and easements, agreements, reports, studies, proposals, specifications, tables, contracts, forms, architectural and engineering topics, and all other business typing as requested by Project Managers and discipline personnel.
    • EQUIPMENT: Must have general knowledge in the operation of copy, fax, print and scan equipment.
  • Assists team members in project and department administration and coordination as requested.
  • Assists in office overflow work with other Project Administrators.
  • Responsible for job specific procedures and quality standards as defined by BRPH

EDUCATION and/or EXPERIENCE:

Minimum of Associate’s degree (A.A.) or equivalent from two-year college or technical school; Four or more years related experience and/or training; or Equivalent combination of education and experience.

OTHER SKILLS and ABILITIES:

Must be proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe. Must have good human relations skills, including the ability to effectively direct and relate to other people positively. Excellent verbal and written communication skills required.

Email resumes directly to Tim Quicksell, BRPH Recruiter   tquicksell@brph.com

 

July 5, 2016

Eberly & Associates | Administrative Assistant | Atlanta

Engineering firm in Atlanta GA seeks an Administrative Assistant:

Minimum Requirements

  • Minimum 1-2 years previous office experience; preferably within the A/E/C industry
  • Proficient in MS Word
  • Working knowledge of Excel and Outlook
  • Strong communication skills
  • Professional Phone Voice
  • Excellent Organizational/Multi-tasking Skills
  • Attention to Detail
  • Ability to work with deadlines and get the work out in a timely manner
  • Excellent typing skills

Responsibilities

  • Answering Phones
  • Typing Proposals, Specs, Hydrology Reports, etc.
  • Handling Incoming and Outgoing Mail, Couriers, Overnight Shipping
  • Scheduling Meetings
  • Ordering and Maintaining Supplies
  • General Office Organization (filing, copying, archiving)
  • Any other duties as assigned

Preferred, but not required

  • Knowledge of the Engineering field
  • Knowledge of the Deltek Vision program
  • Knowledge of the NewForma program

Benefits include:

  • Medical / Dental / Vision Insurance
  • Life / Short-term / Voluntary Long-term Insurance
  • 8 paid Holidays
  • Paid Vacation
  • 401(k) Retirement Plan

Contact: Arlene Mohammed

amohammed@eberly.net

 

June 21, 2016

Uzun + Case | Accountant/Controller | Atlanta

ACCOUNTANT/CONTROLLER

Atlanta based engineering firm with 80 employees has an immediate opening for an Accountant/Controller to manage all aspects of internal accounting.  Position will report to the managing partners of the firm.

Responsibilities

  • Compile Financial Statements
  • Reconcile General Ledger and Bank Accounts
  • Process Accounts Receivable; Invoicing and Check Deposits
  • Handle A/R Collections
  • Process Accounts Payable
  • Prepare and Post Journal Entries
  • Prepare Month-end and Year-end Closings
  • Create Accounting Reports for Partners’ monthly Meetings
  • Assist CPA firm with annual Tax Returns and year-end close-out
  • Work with the overall administrative team under the direction of the Business Manager to provide back up on as-needed basis (Example: Payroll processing, 401K management, HR activities, H-1B visas)

Job Requirements

  • Bachelor’s Degree in Accounting or Finance with 5+ years of experience
  • Prior experience in professional service industry, preferably Engineering firm
  • Experience with Deltek Vision accounting software
  • Self-starting and highly motivated
  • Strong communication skills
  • Ability to work independently as well as with staff and management
  • Compensation is based on experience.

Benefits

  • Health, Dental, Vision and Disability insurance
  • Holidays and paid time off
  • 401K with discretionary company match

Please Send Resume to:

 

 

May 10, 2016

Gleeds | Human Resources Manager | Atlanta

Part Time: 15- 20 hours per week

We are currently recruiting an HR Manager to lead and develop the provision of a professional, effective, and efficient Human Resources service designed to support Gleeds USA’s strategic aims as laid out in the five-year Strategic Business Plan.

You will provide advice and guidance to the US Board of Directors and Line Managers in relation to HR policy to enable the Gleeds to recruit, retain, reward, develop, and motivate staff in all disciplines.

The candidate will be required to be pro-active in the development of policies and procedures to ensure that the Gleeds is operating in accordance with the legislation and best practice. You will also be required to provide information and support to employees on policies, procedures, and other matters relevant to their employment.

You will be highly organized and flexible with excellent interpersonal skills and experience of working in and leading a busy team. You must be articulate with excellent verbal and written communication skills, have the ability to work effectively when under pressure and meet deadlines. You will be required to use your own initiative and have a proactive approach to your workload with minimal supervision and have the ability in which to problem solve.   You must also have a minimum of 5 years’ experience gained within a strategic and operational HR role; hold an HR degree or professional qualification; excellent Microsoft Outlook, Word, Excel and database skills and an understanding of compliance with employment legislation in various US states including California, Georgia, North Carolina, New York and Tennessee.

Company Description

Gleeds is a world class management and construction consultancy with over 125 years’ experience in the building and construction industry and currently employs over 1400 people in 47 offices across 5 continents – making us one of the world’s leading management and construction consultants.

With the background, resources and financial strength to undertake complex, multi-national contracts, Gleeds has a global reach and wealth of experience that is difficult to match.

Gleeds’ vision is to create a business that attracts the very best clients, projects and people in the industry. We are committed to minimizing any adverse impact on the environment and believe in creating a sustainable future for all.

Send resume to:  apply@gleedsusa.com.

 

May 10, 2016

Macgregor Associates Architects| Accounting Assistant| Vinings

Macgregor Associates Architects, an architectural firm in the Vining’s, GA area, is looking for an entry-level accounting assistant. We require that the individual be someone who can carry themselves professionally, is articulate and has good communication skills, someone who is organized and can juggle multiple tasks/responsibilities, and is a team player. Some experience with AP/AR/Billing, etc… would be helpful, but is not required. We’re looking for someone with a good attitude and has the aptitude to learn and grow, the skills we’ll teach.

Our company offers competitive pay & benefits; and personally speaking, is a great place to work!

Resumes can be sent to accounting@maamail.com.

 

 

 

April 27, 2016

Grace In Design, LLC| Part-time Admin Assistance/bookkeeper | Johns Creek

Grace In Design Services, LLC is a small interior design firm in Johns Creek looking for part time help in our office with Administrative tasks and bookkeeping. Please call or email me if interested in hearing more about the possibility of working with us.

Grace Williams 404-217-6583

 

 

 

March 18, 2016

Piedmont Office Realty Trust| Senior Administrative Assistant | Johns Creek

About the Company:

Piedmont Office Realty Trust, Inc. (NYSE: PDM) is an owner, manager, developer, and operator of high-quality, Class A office properties located in select sub-markets of major U.S. cities. Its geographically-diversified, over $5 billion portfolio is comprised of more than 19 million square feet. The Company is a fully-integrated, self-managed real estate investment trust (REIT) with local management offices in each of its major markets and is investment-grade rated by Standard & Poor’s (BBB) and Moody’s (Baa2).

Job Summary:

The Senior Administrative Assistant position provides administrative support to ensure the day-to-day success of the VP – Construction, Construction Department, and the EVP – Real Estate Operations.

Job Responsibilities:

1) Construction Department / Executive Support:

  • Maintain electronic and hard copies of project files and logs.
  • Review contracts for compliance, including pay requests and closeout documents, and follow-up with vendors to obtain necessary documents.
  • Track and monitor projects and record updates.
  • Update construction drawings.
  • Prepare contracts, contract amendments, and written correspondence.
  • Route invoices for approvals and payments using accounts payable system.
  • Arrange travel and submit expense reports for team members.
  • Assure adherence to corporate information management policies.
  • Schedule and organize activities such as meetings, travel and conferences.
  • Prepare record keeping including invoice payment, check requests, expense reports and corporate credit card expense documents.
  • Prepare documents for execution and distribution after execution.

2) Provide general administrative support to the Real Estate Operations Departments, including Asset Management, Lease Administration, and Property Management.

3) Support other departments as needed, including National Business Development and Accounting.

Requirements:

  • At least 5 years’ experience preferred in delivering Executive level support in real estate or construction, and / or providing construction administration support.
  • Must be proficient in using word processing, spreadsheet, presentation graphics, electronic mail, calendar, web browser, and contact management applications.
  • Must excel in supporting Executive level written and phone communications, including all confidential communications.
  • Must be proficient in business procedures including use and operation of office equipment, filing, and retrieval systems for business documents.
  • Must have strong interpersonal skills, as well as the ability to interact with all levels of employees and vendors using poise, tact and diplomacy in sensitive and confidential situations.
  • Must have a strong work ethic, a high energy level, be proactive and detail oriented especially when managing multiple tasks.
  • Must display strong Executive support, problem solving and analytical skills to gather and summarize data for reports, find solutions to administrative problems and prioritize work.
  • A bachelor’s degree is preferred with emphasis on business, real estate, construction, and/or computer related courses. Alternatively, equivalent knowledge gained through experience.
  • No routine travel is required.
  • This is a largely sedentary role requiring sitting most of the time, but may involve walking and standing for brief periods of time.

Please apply using the following link:  https://rew31.ultipro.com/PIE1005/jobboard/NewCandidateExt.aspx?__JobID=142

 

 

 

February 16, 2016

Pimsler Hoss Architects, Inc. | Office Manager | Atlanta

Pimsler Hoss Architects Inc., a medium sized practice located in midtown Atlanta, seeks a motivated individual to fill the position of Office Manager.

The Office Manager is responsible for the following duties:

  • Perform all receptionist duties to include answering phone and greeting visitors; receiving deliveries and scheduling courier services.
  • Process payroll semi-monthly; responsible for timely payment of payroll taxes to the IRS and Georgia Dept. of Revenue; reconcile bank and credit card statements monthly; meet with firm accountant quarterly for review of financial statements.
  • Enter data (timesheets, bills, credit card receipts) to create client invoicing.
  • Manage accounts receivable to include bank deposits; creating financial reports for weekly meeting with firm principal.
  • Perform accounts payable duties bi-monthly.
  • Maintain and purchase office supplies.
  • Act as administrator on insurance plans and retirement account; process new hire paperwork.
  • Update marketing meeting agenda, format marketing sheets, assist in printing and assembly of proposals.
  • Assist principal with state registrations of architectural licenses.
  • Assist with copying and scanning of documents and large format printing on in-house printing equipment.

Proficiency in the following software is required:
QuickBooks Enterprise 2015
Microsoft Word and Excel
Adobe
Indesign